8. Conference Administrator System Features

To create a new MeetingPlaza conference room, user needs to log into a system called "Conference Administrator System".
Most used features are included in . This manual focuses on useful tips on how to use the conference administrator system.

8-1. Portal Page

On main page, most useful features of Conference Administrator System are listed.

Room Information
Number of current users are displayed

Adhoc Rooms

• Entrance URL
  Users can enter the meeting room, without reservation or ID registration.



• [Open]
  Click to open a new window (user entrance page).



• Room Settings
  You can add/edit/delete Adhoc rooms. The administrator may add password for an Adhoc room by changing the settings.



• Entrance URL Settings
  You can add/edit/delete Entrance URL. The administrator may set password for an entrance URL.

Conference Scheduler

• Reservation & Date
  Meeting rooms of reservation type. A reserving page displays for the user to reserve a meeting by choosing a meeting date and participants. On this page, the administrator may confirm or schedule a meeting, as well as change or cancel a previously scheduled meeting.



• Templates
  You can register template for meeting room. The administrator may create a new template, change, delete or reuse a saved template.



• Directory
  You can register meeting members information. By registering information, a user saves time without re-typing each user at reserving page. The administrator may create a new address book, change or delete a saved address book, or upload/download a address book via csv file.

Others

• User settings
  You can add/edit/delete user of ID Login.



• Announcement to user
  You can create/change/delete announcements that are made for registered users



• Usage Information
  Usage Information page.



• Advanced Settings
  You can change various settings(file sharing/network/sound/video).



• My settings
  You can change manager information.

8-2. Adhoc Rooms

Adhoc room is a type of room doesn't require user registration in advance. There are two ways to log into an Adhoc room.

• Login via entrance URL
• Login via user ID

Below, are descriptions on how to setup Adhoc rooms, setup entrance URL and how to monitor Adhoc room usage history.

Adhoc room is previously known as "TeamRoom" under MeetingPlaza V6.1.
Our old TeamRoom doesn't support multiple rooms. Under this new version, a user may create multiple Adhoc rooms.

8-2-1. Room Settings

At initial user login, there are three preset Adhoc rooms are available.

User can create, modify or delete Adhoc Rooms under the room settings.

The messages saved inside of manager message folder are displayed on the top page as well as displayed under the message section for administrators.

By clicking < Update > besides the conference room name, user may change room settings.
By clicking < Delete >, conference room is deleted.
By clicking < Log >, room usage history is displayed.

Conference rooms are displayed from top in the order of high priority to low priority.
To change a room priority, choose <Sort Rooms> .

8-2-2. Register a new conference room

1. Click < New entry > at Room Settings menu.
   


2. The new conference room registration screen is displayed.
   


3. Enter registration details.
   Enter details in the order under< Add Room >.
   

   Name of the room	Enter conference room name. Must have items.
   Voice Quality	choose conference room audio quality. Normal tone quality is equivalent to a normal cellular phone. Clearer quality can be obtained by selecting either < good > or < excellent >. Attention: When there is a participant who is on a network (for instance, modem line and ISDN line) where the speed is slow because of the volume of data then set the tone quality as good.
   Capacity	Enter the maximum number of participants for a conference room.
   Type	To choose conference screen components. There are multiple screen types to choose from. Please check the image examples carefully. (Choose each screen and an image example shows.) A user chooses [Show video of administrator and talker] to limit video activities to these two parties.
   Password	By checking on this option , a password is set for users log into conference room via entrance URL.
   Administrator password	By checking on this option , an administrator password is set for users log into conference room via entrance URL.



4. Confirm registration details that have been entered.
   After entry is completed, click to check new conference room registration details.
   
   Review if the information is corrected entered. If the information is correct, click , if it's not correct, click to make changes.


5. Complete new conference room registration.
   By clicking , the following screen shows. < Complete > shows that the new conference room has been registered successfully.
   

8-2-3. Entrance URL Settings

Choose an Adhoc room to create an entrance URL.

By clicking < UPDATE >, user may change entrance URL.
A user may choose < Allow Rooms >, enable/disable entrance URL, Update entrance URL, set password for an entrance URL.

By clicking < DELETE >, user may delete entrance URL.

Common URL is unable to delete.

8-2-4. Register a new entrance URL

1. Click < NEW ENTRY > at Entrance URL Settings.
   


2. A new entrance URL registration screen is displayed.
   


3. Enter registration details.
   Enter details in the order under < Add Entrance URL >.
   

   Allow Rooms	Choose an attendable Adhoc room.
   Memo	Entered details are displayed in Entrance URL Settings Memo section.
   Password	By checking on this option , an password is set for users log into conference room via entrance URL.



4. Confirm registration details that have been entered.
   After entry is completed, click to check new entrance URL registration details.
   
   Review if the information is corrected entered. If the information is correct, click , if it's not correct, click to make changes.


5. Complete a new entrance URL registration.
   By clicking , the following screen shows. < Complete > shows that the new entrance URL has been registered successfully.
   

8-2-5. Log

To check Adhoc room usage history.

Past user data including user names, room names, login time, logout time, IP address, total length, client, connection method and connection quality are grouped per month.
Deleted users data are included as long as the usage was valid for the month(s).
To move from month to month, click [<] or [>].

(This is a confirmation pop-up message after user clicks [Get logfile].)

8-3. Reserve a conference room

The type of conference room that requires reservation and participant registration in advance. Numbers that inside of () in calendar shows the number of participants to the meeting.
This chapter explains a few handy features in conference room reservation.

8-3-1. Use a template or history

User may reserve a conference from a registered template or based on past conference history. For how to register a new template, please refer to 8-3-5.

1. Choose conference start date and time.
   



2. Go to conference reservation page, click [Use a template or history].
   



3. Choose a template or history, click [Use].
   



4. Data that has been selected are displayed at conference reservation page.
   

8-3-2. Choose participants from directory and registered users list

User may choose participants from directory and registered user information. For how to add to a directory, please refer to 8-3-8. For how to register a new user, please refer to 8-5-2.

1. Click [Directory] at user settings.
   



2. A page of "Choose from directory" is opened.
   



3. Choose users from directory and click [Add participant].
   



4. Selected information are added to the user settings.
   

8-3-3. Enter conference participants from CSV file

By using CSV file, you may enter all participants' information in one transaction.

1. Click [Import CSV] in the participant list.
   


2. Click [Browse] in the [CSV files].
   


3. To choose a file to upload.
   


4. Choose a file and click [Open].
   


5. Your uploaded CSV file is displayed at [CSV files]. Click [Add participants].
   


6. 6. CSV file contents are added into participant list.
   

Inside the CSV file, for each row, starting from left, use "," (comma) to separate following fields.
Name
E-mail Address 1
E-mail Address 2
The number of comma is two.
Ex) User1,sample1@example.com,sample2@example.com
(While there is an email address 2)
User2,sample3@example.com,
(While there is no email address 2)

8-3-4. Reuse of a conference

Past reservation information is stored in the database of conference administrator system. Administrator may check past reservation info at any time. Furthermore, administrator may apply previous reservation information (reuse) on a new conference.

1. Log into the conference scheduler and look at the calendar screen showing past reservation.
   


2. When the meeting is clicked the information is displayed. Click < Reuse this > to reuse the meeting information.
   


3. Apply previous reservation information on a new conference.
   

8-3-5. Templates

This feature allows user to do simplify reservation process occurs regularly. By utilizing this feature, user saves time on reservation the same as <Reuse This> feature does.

Template registration

1. Choose < Scheduler > - < Templates >.
   


2. A Template screen is displayed. Click < Registration >.
   



3. conference reservation template registration screen is displayed. <Template Name> is a required item. Other items are much the same as conference reservation. Please fill out required.
   

Modify and Delete a template

1. Log into the conference scheduler and click on the template option in the upper part of the screen.
   
   

2. Choose Modify or Delete.
   
   

   1. Click <Modify>
      After the temporary login screen as previously displayed, you may either edit or re-login.
   2. Click <Delete>
      Display the confirmation screen, Click to delete the data.

8-3-6. Repeat

By using saved template, user may choose to repeatedly schedule the same meetings weekly or monthly.

1. Choose conference link that shows < Repeat Settings > from the template.
   


2. A setting screen for repeated reservation is displayed. Choose < Repeat Settings > - < USE >, then choose the date(s) or time(s) that future conferences will be held on to proceed.
   


3. After clicking , the content in Repeat Settings page is displayed.
   

Timing in which the template is reflected in an actual conference reservation is either 0:00 on the day when "Notify before the day of X" is done or 6:00 or 12:00 or 18:00.

When reflecting it, the confirmation mail of the conference reservation is transmitted to the organizer and the conference room manager. "Notification date" is set in the time of 20 minutes adding automatically at that time, and the mail of the conference guide is transmitted to the participant at the time.

The reflection is done before a day of N day when the convenience at the registration date of the reservation is not useful for the reflection before the day of N repeatedly

8-3-7. Directory

By saving participants' names and email addresses in advance, a handy feature allows the user to select or paste from directory when creating participant list. This feature saves time for conference host when the same participant(s) attend the conferences repeatedly.

There are two types of directories.

• Common directory
• Keyword type directory

Common directory includes registered users, and participants added to the directory.

Keyword type directory allows keyword entry at user registration. A user may select participants for a conference by typing keyword.

To switch between two directories, choose <Others> - < My settings >.

8-3-8. Register directory (common type)

1. Choose <Scheduler> - <Directory> .
   


2. Saved directory is displayed.
   


3. Click < NEW ENTRY >. A new directory entry screen is displayed.
   
   
   Enter directory data. < Name > and < Email Address > are required items. The rest of items are optional.
   < Organization > and < Note > are not searchable, if necessary you can enter some information.


4. The input for the new registration is confirmed.
   
   
   Once all the information is inputted click on the registration screen. If you need to change the entry click and make any corrections necessary.

8-3-9. Import / Export of address book

Participant's name and E-mail address can be placed in the directory, This directory can be used during the reservation process.
User may enter the address book via CSV file.

Import

1. Click [Directory], and click [Import / Export].
   


2. Click [Browse] of CSV file.
   


3. To choose a file to upload.
   


4. Choose a file and click [Open].
   


5. Your uploaded CSV file is displayed at [CSV files]. Click [Confirm].
   


6. Check your added account, click [OK] to proceed.
   


7. A completed screen is displayed.
   


8. Click [BACK] to go back to the address book screen to check what have been entered.
   

Inside the CSV file, for each row, starting from left, use "," (comma) to separate following fields.
Name (required)
Furigana (not used in English Mode. Please set blank.)
Organization
E-mail address 1 (required)
E-mail address 2
Note
The number of comma is four.
Ex) User1,,Section1,sample1@example.com,sample2@example.com,memo1
User2,,Section2,sample3@example.com,,

Export

1. Click [Directory], and click [Import / Export].
   


2. Click [Download CSV file], and click [Download].
   


3. A file download screen is displayed. To open a file, click [Open]; to save a file, click [Save] to save to a disignated folder.
   

8-3-10. Register directory(keyword type directory)

If a large amount of data is registered because the address book that has been explained up to now doesn't have the layered structure, the retrieval becomes inconvenient. For that case, if "Key word type address book" explains in the following is used, it becomes convenient.
To use a keyword type directory, Click < Others > - [[My settings], Put the checkbox of [Use keyword type] on .

The following is how to register a keyword type directory.

1. Choose < Scheduler> - <Directory>.
   


2. Saved directory is displayed.
   


3. Click < New entry >. A new directory entry screen is displayed.
   
   
   Enter directory data. < Name > and < Email Address > are required items. The rest of items are optional.
   < Organization > and < Note > are not searchable, if necessary you can enter some information.
   Enter [Keyword 1], [Keyword 2], [Keyword 3].


4. The input for the new registration is confirmed.
   Click on entry screen. Check all data that have been entered. The following confirmation page is displayed. An error message will display if there is a mistake.
   
   
   Once all the information is inputted click on the registration screen. If you need to change the entry click and make any corrections necessary.

"Key word 1" etc. input on this screen become menus when the address book is retrieved.

For uers purchased our system package, keyword typed address book is unable to import from CSV file.

8-3-11. Change/Delete a directory (common type/keyword type)

8-3-12. Holding a conference immediately

Select the calendar at the top left of the screen [Start now] or click in the conference information input screen select "Start" to the [Start now] the meeting will begin immediately.

Screen Calendar

Conference Information

8-3-13. Congestion Level

At menu < Congestion Level >, you may verify the connection quantity of servers.

The number in the frame shows the number of concurrent connections in this time scale. The color shows the volume of bookings taken place.
Green is 50% less than 50% to 79% yellow, orange is 80% and 99%, which means 100% red.

Click on a conference start date to view any information for the conference.

When you click on the time to hold a meeting, the meeting can make a reservation.

8-4. Reference Material

Before the conference starts, user may upload files that will be shared in the conference to server in advance, from either an Adhoc room or a reserved conference room.
The up-loaded file recommends the "VPI" form.
There is the following advantages when the VPI file is used.

• It is possible to inspect it paging while even delivering material.
• It is possible to refer on the hoped page.

Below, are restrictions applied to each room administrator. The upper bound of the size of the file is 256MB a file.
12 is the maximum number of files that can be uploaded at once.
A total of 32 total files can be uploaded.
A prior update can be done at any time while holding the conference.

Attention:
It is only a conference organizer that can share the file that up-loads prior.

8-4-1. Steps on how to upload files from Adhoc room

1. Locate the conference room that you want to upload files to, and click [upload file].
   



2. Click "Browse".
   



3. The dialogue box for selecting files to upload is displayed.
   



4. Material to which prior is updated is selected, and "Open" is clicked.
   



5. Selected file is displayed in Reference Material 4.
   



6. To add a start time or end time, choose [set up utility start time], [set up utility end time] and set up date and time.
   



7. "OK" is clicked.
   



8. Uploaded file is displayed in the Reference Material page.
   

8-4-2. Steps on how to upload files from reserved conference room

User may also upload a file to a reversed conference room on the reservation confirmation page.

Below, are how to upload a file for a reserved conference room.

1. The reserved conference is clicked.
   
2. "Add" of the conference material is clicked.
   
3. Click "Browse".
   
4. The dialogue box for selecting files to upload is displayed.
   
5. Material to which prior is updated is selected, and "Open" is clicked.
   
6. The selected material is displayed in the conference material.
   
   If you upload multiple files, click Browse, and then repeat steps 6-3 until you can select the next file.
7. "OK" is clicked.
   
8. It returns to the confirmation screen of the content of registration.
   

8-4-3. Procedure for sharing file that up-loads prior

1. "File sharing" is clicked.
2. Preuploaded files is clicled.
   
3. The dialog that opens the file is displayed.
   
4. The file is selected, and "Open" is clicked.
   

8-5. Others

This chapter describes features of < Others >.

8-5-1. For registered users

Registered users are a type of users who are enrolled and authorized by conference room administrator and may reserve and join a conference.
A conference room administrator is able to register, change, suspend or remove registered users at this admin page.
A conference room administrator also decides the accessible levels of non-registered users, such as what room settings can they see or what features they can make changes to.

There is a cap for maximum number of registered users. For ASP service subscribers, the number of accounts is limited to 10 times the maximum of simultaneous login licenses per entire system. For the system-sales customers, the number of registered user accounts is up to 8 times of the maximum of simultaneous logins.

Ex)
For ASP service subscribers, if the maximum of simultaneous login licenses is 10, then the number of accounts is up to 100.

8-5-2. User registration

1. Click < New Entry > to open a user registration page.
   


2. Open a user registration screen.
   
   
   (1) Enter user registration information
   Follow the order, enter information at < User Registration >

   NAME (required)	Enter user name.
   E-mail address (required)	Enter user email address.
   Organization	Enter user's organization
   Language	Choose display language when login to the conference room
   TimeZone	TimeZone option is enabled.
   Portal (Allow [Announcement] of Portal.)	Turn (check box) to ? (ON) to display "Announcement to user" and "Usage Information" on portal screen for all registered users.
   Portal (Allow [No specified mode] reservation.)	Turn (check box) to (ON) to display "anonymous reservation conference" on the portal screen and to allow entering the room for all registered users. Please turn on this checkbox for a "anonymous reservation conference" settings. (* Only available when the setting of conference room manager is set to "registered users only mode")
   Scheduler	Put the box < Permit to reserve in Conference Scheduler > on , this user is authorized to reserve a meeting.
   Login permission (Recordable)	By checking on this option , an administrator, as same rights as <Host> that can book a conference, is now allowed to make special changes during the conference.
   Login permission (Recordable)	Check on the box of < Recordable > to record the conference. You may authorize one or multiple user(s) that are able to record the conference while is on.
   Send direct login URL via email	Put < Send direct login URL via email > on , the URL will be saved in the Email.
   Allow Rooms	Choose from [allow all rooms] or [select rooms].
   Message to user	Enter message body here if you want to send a specific message to the user at emailing meeting invitation.

   
   (2) The input is confirmed and registration is completed.
   The confirmation screen like figure below is displayed if the content of the data input to click on the user's registration screen is checked, and there is no problem. The error message is displayed instead of the confirmation screen when there is a problem in the content.
   
   
   Please click if you avoid it by the content displayed on the confirmation screen. Registration is completed. It returns to the registration screen when is clicked, and change the corresponding section, please when the mistake and the change are found oppositely. When registration is completed, ID and the password are sent to the user.
   
   (3) Notification of team room registration.
   The following E-mail is transmitted to the user who was registered. The user who received it must keep login ID, the password, and URL for entering a room secure. Users that are authorized to receive will receive email with direct login URL indicated.
   
   To: User01,
   (Contract ID 001)
   
   Your account is registered by MeetingPlaza Conference Manager.
   
   

   Your ACCOUNT: XXXXXXXX
   Your PASSWORD: XXXXXXXX
   
   

   Please access the following URL to enter the remote conference room.
   

   http://xxxxxxxx.xxxx/teammgr/index.cgi
   

   Please access the following URL to direct enter the remote conference room.
   Room1
   http://xxxxxxxx.xxx/teammgr/ormdirectlogin.cgi?o_id=XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
   
   Room 3
   http://xxxxxxxx.xxx/teammgr/ormdirectlogin.cgi?o_id=ZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZZ
   
   Message From Conference Manager:


3. Click URL to open the ID login page.
   
   
   After entering ID and password, the ID login page displays.
   
   
   User registration screen varies depending on user type.
   

   Users that are authorized to reserve a meeting.	Users that are unauthorized to reserve a meeting.

8-5-3. Import / Export authorized user via CSV file

8-5-4. Update authorized user

1. From < User ID Settings > screen, click <Update> on right side of user name.
   


2. You can change the settings. Go to "Password" → check on "Modify" and log in to reset old password. Your will receive updated account information with the new password at the e-mail address that have been registered with the system.
   

8-5-5. Suspend the account of authorized users

Click < Suspend >, the following confirmation page is displayed. Click to suspend the active account. (For users currently in the conference room, online session will be closed and users will be logged off.)

For suspended users, a < Validate > is displayed besides their names in the User ID Settings user list. To reactivate the account, please click < Validate >.

8-5-6. Delete an authorized user

The following confirmation screens is displayed when deletion is clicked. (For users currently in the conference room, online session will be closed and users will be logged off.)

8-5-7. Authorized user usage history

Click <Usage> to view user's user name, conference room names, login date, logout date, length (minutes) by month. Click [Prev. Month] or [Next Month] to view different months.

8-5-8. Operating policy settings of the authorized registered user

An authorized registered user can view, update or delete the reservation made by other users. At this page, a conference room administrator can make operational policy of authorized users on what can be seen and what changes are allowed.

Click [Update] to display items that can be changed. Authorized users' reservation information will be updated according to the saved selection.

8-5-9. Confirmation of use history

By choosing < Others > - <Usage>, user views the conference room usage history by month.

The use history this month is displayed. Please select the year and moth you wish to see. The following is a description of the fields.

The following is a description of the fields. The time unit is < minute >.

Display in screen		Fields
Basic use time		It is time that can be used within the range of the monthly basic charge of the contracted ASP service.
Total of use time before it begins		The use time of the conference that has not been begun for that month
Total of use time17		It is total time for the month of the conferences scheduled and the use time for the team room
Total of total use time18		This is the total of all participants use time including scheduled conferences and the team room.
Login history (reserved conference room)
Download user log in selected reservation		Usage data of the selected reservation is available for download as csv file. Users can customize contents to view from usage history. Below, are the description of rows in the csv file (from left to right): NO.1: Conference ID NO.2: User Name NO.3: E-mail address NO.4: Usage start date and time NO.5: Usage end date and time NO.6: IP address NO.7: client NO.8: connection method
Download reservation log		Reservation information data is available for download as csv file. Users can customize contents to view from usage history. Below, there are the description of rows in the csv file (from left to right): NO.1: Reservation start date and time NO.2: Reservation end date and time NO.3: reservation time NO.4: number of people for reservation NO.5: conference ID NO.6: subscriber NO.7: subject NO.8: Usage start date and time NO.9: Usage end date and time NO.10: conference duration NO.11: number of users NO.12: total use time * Please note that No. 1 - 7 are for reservation and No. 8 - 12 are for actual conference usage.
Reservation information	Beginning date	It is "Beginning date" specified when the conference room is reserved.
	End date	It is "End date" specified when the conference room is reserved.
	Reservation time	It is time of "End date" - "Beginning date" of reservation information.
	Number of use	It is a number of participants for a scheduled conference
	Conference ID	It is an identification code of the conference room generated when the conference room is reserved.
	User name who reserved	The name that reserved the conference is displayed.
	Agenda	It is "Agenda" specified when the conference room is reserved.
Use state	Agenda	It is a date that the first participant logged in.
	End date	It is a date when the last participant logged out.
	Use time	It is time of "End date" and "Beginning date" of the use state.
	Number of use	It is a number of people that takes part in a conference.
	Total use time	It is time of the use of the total of the user who took part in a conference.
Login history (Adhoc room)
[Get Logfile]		Data of Adhoc meeting room information is available for download as csv file by clicking this link. Users can customize contents to view from usage history. Below, are the description of rows in the csv file (from left to right): NO.1: user name NO.2: name of conference room NO.3: login time NO.4: logout time NO.5: total length NO.6: IP address NO.7: client NO.8: connection method
[DownLoad detailed log]		A detailed history is provided per Adhoc meeting room. Users can customize contents to view from usage history. Below, are the description of rows in the csv file (from left to right): NO.1: conference room name NO.2: usage start date and time NO.3: usage end date and time NO.4: length (minutes) NO.5: Individual user history user name, login time, logout time, IP address, length (minutes)
NAME		It is the name of the user that logged in the Adhoc room.
Name of the room		Show conference room that was used.
LOGIN		Show conference room logon date and time.
LOGOUT		Show conference room logout date and time.
LENGTH		Show conference lasting time.
IP address		Show IP addresses of users that have entered the room.
Client		The types of connected client device are displayed. The types of devices are as follows: PC: Windows device Mac: Mac device Android: Android device iOS: iOS device Tel: telephone / Video conference device
Connection Method		The actual connecting method is displayed.
Quality of Connection		The connection quality during the meeting is displayed. Excellent Fair Poor

8-5-10. Advanced Settings

To open a conference room customization screen, go to < Others > - < Advanced Settings >.
User may change setups on sharing, network, video/audio and so on.

Conference room customization will affect all conference rooms. Customization on a particular conference room is not available.
MeetingPlaza Mobile does not support room customization.
Some features on MeetingPlaza for Mac does not support room customization.

Please put the checkbox of selected items of conference room customization on to make a change.

The following items are customizable items.

share relation setting...
set file share mode	Set up file sharing. Default is set as [Valid].
set ap share and desktop share	Set up application sharing and desktop sharing. Default is set as [Valid].
set whiteboard share	Set up whiteboard sharing. Default is set as [Valid].
set web share	Set up web sharing. Default is set as [Valid].
network relation setting...
IP address filter(White list)	Set up IP address filter to authorize accesses of the conference room.
action speed auto measure by every login	Set up network speed test each time at login. Default is set as [Invalid].
maximum communication speed	Set up maximum communication speed. This configuration will affect < Set Communication Speed >.
set communication speed	Set up communication speed.
set priority network connect	Set up priority network connect to [TCP Tunneling] or [Direct Connect].
set network connect	Detailed network connect
audio + image relation setting...
Reconfigure at start-up	Set up voice dialogue each time at login. Default is set as [Invalid].
setting microphone control	Set up the speak mode(microphone control)
set up echo cancel mode	Set up the echo canceller to strong or weak.
Noise cancel set up microphone mode	Set up the noise canceller, microphone to strong or weak.
Noise cancel set up speaker mode	Set up the noise canceller, speaker to strong or weak.
video quality change simple setting	Set up the video quality. By doing so, user may change [Image Quality] at same time.
meeting login relation setting...
reserve entrance	To set up device settings at entrance page for users to check operation in a reserved conference room. Default is set as [Valid].
check operation meeting	Set up items to test before the conference starts such as network, voice and video. Default is set as [Valid].

8-5-11. My settings

User may change email address or password, and change other configurations that are related to manager information.

Telephone/h.323	To allow telephone login, please check on this option . To allow H.323 system login, please check on this option .
User limited mode	To switch user mode that enable conference room administrator to manage rooms, and enroll registered users to new meetings.
Use a email as a login ID	Registered users may use their e-mail addresses as login ID. *A duplicated email address is not allowed as login ID.
Directory type	To use keyword type directory, please check on this option .
E-mail control	To stop receiving reservation confirmation or invitation email, please check on this option . To allow the registered user to add conference administrator to the reversation email invitation, check on this option . If no alias is allowed at email from: address, please check on this option .
Pre-uploading	User may choose to enable/disable of pre-uploading files.

8-7. Lecture room (Optional)

Lecture room is a special meeting room to host a large number of users at the same time. "Lecture room" is included in enterprise ASP service package, or is available to users that have purchased "Lecture" Option at system sales.

In a regular conference room, the number of users to attend a meeting is limited to 128. This maximum number of users is extended to 10,000 while "Lecture" Option is enabled¹⁹ .

During a lecture while many users log into the meeting room, only the special user that is called "lecturer" has his thumbmail displayed. Non-lecturer users may have up to two persons speak at the same time. While non-lecturer users speak, their thumbnails are displayed to indicate their status. To register a "lecturer", please follow the following reservaction page to register up to 8 users in one meeting.

In the Lecture Room, only lecturer is allowed to share APPs, desktop or request questionnaire.

When you are not in the speak mode, your thumbnail is displayed as a static image. Your thumbnail becomes pink-framed and a video is activated while you start speaking.

The participants are not in speak mode	In the screen, your thumbnail is displayed as static image	The frame of thumbnail becomes pink and video image is displayed when you are in talking mode.

Attention:
To choose a lecture styled meeting room, user may do so at the time of meeting reservation or after creating a system regular conference room.
The "Seminar" option on meeting room page is unavailable to choose from (disabled).

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¹⁹ Please be advised a software license is required based on the number of individual users who have access to the meeting room simultaneously, your server structure and network configurations.

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