3. Communication at the meeting

3-1 Screen explanation

After logging in, the screen is displayed as shown in the figure below.

Below are functions of the screen.

	Meeting Title	A meeting title is displayed.
	Menu	A Menu is opened for Participants, Sharing, Raising hand, Settings and Logout. When this button is disabled, use menu key on your device to proceed.
	Participants' images	All meeting participants' images are displayed. When a user talks, a volume indicator bar under his image is displayed.
	Chat	Tap it to open a chat window. User may choose to send chat message to all participants or a particular participant.
	Mute (Speaker)	Tap this to mute Speakers.
	Mute (Microphone)	Tap this to mute Microphone. (Valid only when the speaking mode is on, or audio switch is turned on.)
	Video	Tap this to pause a camera or resume stream video feed from a pause, take a picture, or choose from photo library.
	Enable / Disable a toolbar	Enable /Disable Settings Bar at the bottom of a page.

Icons to are collectively called the “toolbar” for this application.

By tapping your own thumbnail, a group of functions will be listed at upper right corner.

	Double size	Will be displayed when the mouse is placed on or over the image.
	Minimize	Minimize the picture size of specified participants.
	Hide this user	Only the selected participant is displayed on screen.
	Raise hand / Put down hand	Click the hand image in the upper left corner of the image to raise your hand or be acknowledged in a meeting. Please refer to Chapters 3-6 for details.
	Information	Displays the users connection status.

3-2 Chat

Tap < Chat > in the toolbar.
User may choose to send chat message to all participants or a particular participant.

When a text message is received, icon color is changed and a bubble text is displayed.

3-3 Volume control

Adjust the speaker volume by volume keys on the Android.
After pressing "Menu ", you can adjust the volume from both speaker boost and microphone boost.

3-4 Video

Tap < Video > in the toolbar to change video settings.

3-4-1 Pause / Video ON

It allows a user to switch back and forth from pausing a camera or resuming stream video feed from a pause.
Tap < Video Pause ON >, video is turned off and your camera is paused. Only a static image is displayed.

Pause (show static image)	Video ON (show stream video)

3-4-2 Switch Cameras

To switch cameras between in and out cameras.

Switch to in camera	Switch to out camera

3-4-3 Still Image

Allow user to choose an image from < Take Photo > or < Photo Library >.

• Take Photo
  Start camera and take a photo to use.
• Gallery
  User may choose a photo from your Photos in your device and set it as your thumbnail.

3-5 Various Sharings

Below, is a list of available shared features for Android OS.

*　 User is not allowed to start sharing feature from the Android OS device, but may view app shared by PC participants.

3-5-1 Virtual file sharing

Virtual file sharing (VPI sharing) is the feature to allow all users to share on the memory without generating files on each user's end. Please convert a file to a Virtual Printer Image (VPI) file under Windows PC. VPI is a unique way of sharing files on MeetingPlaza.

To share a VPI on Android OS, please upload the file prior to the sharing.

Only authorized special user may share a file that has been uploaded in advance.

Button in the window	What they do
[Change Layout]	Change to show document only *It displays while both document and video are turned on.
[Change Layout]	Change to show document and video *It displays when document only is turned on
[Rotate]	Rotate 90 degrees clockwise
[Go Back]	Show previous page
[Forward]	Show Next page
[Draw]	Switch to drawing
[Page number]	Show the current page Click to display the page list,Specify the page number and switch to that page.

To share drawing under Windows OS, please use the feature of drawing (Palette icon) .

• During sharing mode, layout changes, page changes and drawing are in sync. (Status bar: gray)
• During private mode, user is free to make changes while its screen is not synchronized with other participants'. (Statusbar: Green)

Screen during sharing mode	Screen during private mode

On the page

3-5-2 File Sharing

File sharing allows users to share photos and documents.

At file sharing, please ensure the application to open photos or documents is properly pre-installed.

There are two ways to start sharing at Android.

• Share a file that is stored in Android device.
• Meeting organizer logs into meeting administration system to upload a file before meeting starts
  (This is only allowed for conference reservation type.)

Manual of File Sharing

Tap File Sharing.

< Choose file for Sharing > is diplayed.

This is an example of sharing a file that has been uploaded previously. Tap file that has been upload.

Choose a file. A page is displayed to confirm your use of third party application. Tap [OK] to proceed.

Shared documents are opened under the third party application.

File sharing is a feature to distribute files to participants.
The feature of switching between pages is not synced with the rest of meeting participants.

3-5-3 Photo Sharing

User may share photos that are either taken at Android device via camera or photos saved in gallery. User may edit (add text) the photo.

Tap Photo Sharing.

User chooses photo from [Take photo] or [Gallery].

User may change the picture size or pinch zoom at Preview.
After taking pictures, tap < OK > in the bottom right hand corner.

Draw or add text	In the preview screen, as red highlighted shown below, user may draw or add text to the picture.
Pinch in/Pinch out	A user may pinch with two fingers (multi-touch) to zoom out (pinch out) or zoom in (pinch in) and crop or scale the picture.

A page shows the use of third party application. Tap [OK] and the shared photo is opened under this application.

3-5-4 Web Sharing

Start Web Page Sharing.

Tap Web Sharing.

Enter URL.

A shared web page is opened.

Web sharing is shared with all meeting participants from page to page.
Allow user to draw on a shared page.

3-5-5 Application sharing

If one participant implements application sharing from a PC, the shared screen will be displayed on the display part of the screen of other participants.

The user who is participating in the conference by MeetingPlaza Mobile can see Application sharing of PC participants, but he can not start Application sharing from MeetingPlaza Mobile.

Below are the operations that you can do during application sharing.

Pinch in/Pinch out	By enlarging (pinch out), or reducing (pinch in) by multi touch (2 fingers), you can scale the application sharing screen.
Drag operation	By touching the screen and dragging it, you can change the display position

3-5-6 Operation of shared documents

By choosing [Share] from the menu, user may change layout of shared documents, check or close the shared documents.

3-6 Raise hand

User may raise his hand by tapping his thumbnail and press [Raise hand] button, or choose [Raise hand] from menu and display the hand raised icon to proceed.

Tapping the thumbnail

To put down your once raised hand, tap your thumbnail and press [Raise hand] button.

Choosing [Raise hand] from menu

To put down your raised hand, uncheck [Raise hand] from the menu.

Raise Hand icon is only shown on your thumbnail, tap other users' thumbnail, the icon won't be shown.

At MeetingPlaza, even administrator cannot put down users' hands that are "raised up" in one click.

3-7 Menu

Tap [Menu] at the upper right corner to display the menu.

For details, please refer to Section 4 A summary of Menu..

3-8 Application running in the background

When pressing [Home] button to return to home menu during a conference, user remains in the conference room while the MeetingPlazaMobile icon at upper left corner will be displayed.
When this happens, your device will freeze video but your audio keeps on going.

To return to MeetingPlaza Mobile page, tap [MeetingPlaza MobileSI8 from Application list, or tap [MeetingPlazaMobile] from upper left corner to proceed.