7. Recording and reproduction of conference(Option)

MeetingPlaza has two recording modes,
(1) Local recording (saved to your PC)
(2) Server recording (saved to MeetingPlaza server)
The following describes the recording function.

On the page

7-1 Assigning recording authority

Only selected users are allowed to record the meeting. Users that are authorized to do so are selected at the time of scheduling a meeting, or at user registration for use of Adhoc meeting room (For details, please refer to chapter 8-5-2).

(1) Conference is scheduled

When the conference is scheduled those who have the ability to record the meeting are designated with a (on) next to their name in the participant list.

(2) How to authorize a user of Adhoc meeting room to record at meeting.

At user registration, by turning the check box of <RECORDABLE> ON , the user is authorized to record the meeting. Please turn ON of users that are allowed to record.

On the page

7-2 Beginning and ending recording

To record a conference click on t record button in the function box

Standard

Discussion, Wide, Seminar, V5standard

Easy

Classic

The record window is opened and the user can designate where the recorded files are to be stored.
Records do not specify a folder, please note that recording will not start.
The “Record Name” is used in the conversion to an AVI file once the recorded data is saved

The default path of recorded folder is "C \ Users \ user name \ Videos". Under the folder, recorded files are saved in the order of date and time. To change the location to save your recorded file, please click [Select] and proceed.

When recording has begun, the record button is active. To stop recording click the pause button, to begin recording again click the pause button. To end the recorded session click on the stop button

We are recording a user, in the lower left "REC" is displayed and can be seen from the recognition by other users.

Please be aware of the following to do a local recording.

Please start file sharing after the local recording begins. Shared file before local recording starts is not recorded.
record a file sharing, please start recording when more than two(2) participants are in the room. Share a file after recording starts.
record questionnaire results, user needs to check on "Distribute the summary results to participants".
During Web sharing, only the URLs are recorded. The contents of the Web page at are not recorded.
Video layout shown during the meeting is not retained.

On the page

7-3 Replaying of recording

In V8.0, a "play.html" is saved in the same recorded folder. Please use this .html to replay the recording.
For local recording recorded under V7.1 and before, please follow the instruction to replay the recording.

Access the following URL. To replay the recorded conference.
http://'your server name'/recmgr/localplay.cgi

Click on the local play button and select the folder where the information was saved to and click “OK” view the recorded conference.

The function of the button in this window is as follows.

Button in window Operation and function when click or selecting it

Image quality setting bar The image quality when replaying can be adjusted. Please see Chapter 5-2-5 in detail.

Local reproduction The record folder is selected.

Index Allows one to select the a given point in the video

Play Start the recording.

Pause Stopped temporarily the recording

End End the recording

Menu
AVI conversion Convert the recorded conference to an AVI file.

* AVI conversion is available when the network is disconnected.

Quit Stop playback of a local recording.

Slider The recorded point can be changed by moving the slide

Voice setting Setting the volume of the recording

Button in window	Operation and function when click or selecting it
Image quality setting bar	The image quality when replaying can be adjusted. Please see Chapter 5-2-5 in detail.
Local reproduction	The record folder is selected.
Index	Allows one to select the a given point in the video
Play	Start the recording.
Pause	Stopped temporarily the recording
End	End the recording
Menu	AVI conversion	Convert the recorded conference to an AVI file. * AVI conversion is available when the network is disconnected.
Quit	Stop playback of a local recording.
Slider	The recorded point can be changed by moving the slide
Voice setting	Setting the volume of the recording

Please note that that shared files may not show when the position of the video file is move on playback.

On the page

7-4 AVI conversion of recorded file

MeetingPlaza has the ability to convert the recorded conference into AVI format. Thje AVI file produced can also be edited with software and displayed using Windows Media Player.
Only voice and video can be converted to the AVI format. Shared files and chat windows are not converted.

On the page

7-4-1 Procedure for AVI conversion

The conversion procedure for AVI format is described below.

(1) AVI conversion for a recorded conference.

Open your browser and go to the following URL:
http://'your server name'/recmgr/localplay.cgi
Click on the AVI button.

(2) The input and output files are designated for AVI conversion to begins.

Because the following windows are displayed, the folder name for the input and output files are designated.
AVI conversion begins by clicking on the AVI conversion button.

As the file is being converted progress is shown in the processing window

(3) End of AVI conversion

When AVI conversion ends, the following window is displayed. The AVI file can be viewed by clicking on the "play" button.¹⁶

Conversion time and play quality is dependent on the computer speed

¹⁶ Windows media player can be used for the video playback.

On the page

7-4-2 Setting change of AVI conversion

The following window is displayed when the setting button in the AVI conversion window is clicked. The AVI conversion parameters can be specified.

The function of the button and the menu in this window is as follows.

Button and menu in window Operation and function when click or selecting it

"Image size" There are eight image sizes (side x length), that are available,
SXGA(1280x1024), XGA(1024x780),
SVGA(800x600), VGA(640x480), CIF(352x288), QVGA(320x240), QCIF(176x144), and QQVGA(160x120).

Frame rate The frame rate can be set to 1-30 frame/second.

Video compression The video compression (compression method of the image) is set. Please refer to Chapter 7-4-3 for details.

Audio compression The audio compression (compression method of the voice) is set.

The image size of the participant is made the same. All image sizes are expanded to the same size when the image size of the conference participant (eight times, four times, and twice and standard screens) are different.

"All unnecessary blank is deleted (The image size becomes small)" All blank areas in the browser are deleted.

Button and menu in window	Operation and function when click or selecting it
"Image size"	There are eight image sizes (side x length), that are available, SXGA(1280x1024), XGA(1024x780), SVGA(800x600), VGA(640x480), CIF(352x288), QVGA(320x240), QCIF(176x144), and QQVGA(160x120).
Frame rate	The frame rate can be set to 1-30 frame/second.
Video compression	The video compression (compression method of the image) is set. Please refer to Chapter 7-4-3 for details.
Audio compression	The audio compression (compression method of the voice) is set.
The image size of the participant is made the same.	All image sizes are expanded to the same size when the image size of the conference participant (eight times, four times, and twice and standard screens) are different.
"All unnecessary blank is deleted (The image size becomes small)"	All blank areas in the browser are deleted.

On the page

7-4-3 Details of video compression

The video compression (compression method of the image) is set. The necessary video compression codec must be installed on the computer doing the conversion.

Video compression Explanation type of video CODEC

Automatic setting The codec that can be used is automatically set.

Microsoft MPEG-4 V2
(compressibility valuing) The compressibility is valued. Microsoft MPEG-4 Video Codec V3

Cinepak (interchangeability valuing) Interchangeability is valued. iccvid.dll

IndeoR 5.10 (image quality valuing) The size of the file is valued. IndeoR video 5.10

Microsoft Video 1 (speed valuing) The processing speed is valued. msvidc32.dll

No compression It doesn't compress it. The image quality is not deteriorated. (Please note that the size of the file grows very much. )

Tips
Users can verify your [Video Codec] by follow these steps. Open Windows Media Player, click <help>-<About>. Click on <Technical Support Information>. This is to verify whether Video Codec is installed.

On the page

7-4-4 Details of audio compression

The audio compression (compression method for voice) is set as follows

Audio compression	Explanation	property of audio CODEC
Automatic setting	The codec that can be used is automatically set.
Microsoft ADPCM (tone quality valuing)	Tone quality is valued.	msadp32.acm
GSM 6.10 (valuing of size of file)	The size of the file is valued.	msgsm32.acm
PCM (no compression)	Tone quality is not deteriorated.	Microsoft PCM Converter

Tips
Users can verify your [Audio Codec] by follow these steps. Open Windows Media Player, click <help>-<About>. Click on <Technical Support Information>. This is to verify whether Audio Codec is installed.

On the page

7-4-5. File transfer time and file size estimation

Below, is the file transfer time and file size estimation for recorded one-hour meeting data (300Mbps) to AVI format.

Video compression Audio compression Image Size
(Horizontal x Vertical) Frame rate
(Frame/Second) Transfer Time
(Minute) File Size
(Mbps)

Microsoft MPEG-4 V2 Microsoft ADPCM QVGA (320x240) 10 5 143

Microsoft MPEG-4 V2 Microsoft ADPCM VGA (640x480) 10 45 165

Cinepak Microsoft ADPCM QVGA (320x240) 10 140 820

Cinepak Microsoft ADPCM VGA (640x480) 10 400 2860

IndeoR 5.10 Microsoft ADPCM QVGA (320x240) 10 20 200

IndeoR 5.10 Microsoft ADPCM VGA (640x480) 10 280 500

Microsoft Video 1 Microsoft ADPCM QVGA (320x240) 10 5 340

Microsoft Video 1 Microsoft ADPCM VGA (640x480) 10 120 660

Non-compression Microsoft ADPCM QVGA (320x240) 10 5 10350

Non-compression Microsoft ADPCM VGA (640x480) 10 50 38740

Video compression	Audio compression	Image Size (Horizontal x Vertical)	Frame rate (Frame/Second)	Transfer Time (Minute)	File Size (Mbps)
Microsoft MPEG-4 V2	Microsoft ADPCM	QVGA (320x240)	10	5	143
Microsoft MPEG-4 V2	Microsoft ADPCM	VGA (640x480)	10	45	165
Cinepak	Microsoft ADPCM	QVGA (320x240)	10	140	820
Cinepak	Microsoft ADPCM	VGA (640x480)	10	400	2860
IndeoR 5.10	Microsoft ADPCM	QVGA (320x240)	10	20	200
IndeoR 5.10	Microsoft ADPCM	VGA (640x480)	10	280	500
Microsoft Video 1	Microsoft ADPCM	QVGA (320x240)	10	5	340
Microsoft Video 1	Microsoft ADPCM	VGA (640x480)	10	120	660
Non-compression	Microsoft ADPCM	QVGA (320x240)	10	5	10350
Non-compression	Microsoft ADPCM	VGA (640x480)	10	50	38740

On the page

7-5 Server recording and replaying

Recorded data is added to folders based on conference room selected. Reservation data is added to user ID folder (CS: user ID), and conference that are logged in via Ad hoc Room is added to adhoc folder.

On the page

7-5-1 Types of Users

There are five types of login accounts for Record Reproduction and Management.

Account Type Records Available to the Account Available for Edit? Available to View?

System Record Administrator All records. Only one Administrator account is allowed.

Ad hoc Room Record Manager All records made using the Ad hoc Login Tool. Only one Ad Hoc account is allowed.

Conference Room Record Manager
Registration and modification on this account is done through the Conference Scheduler Only records taken in the corresponding conference room.

Conference Room Record Viewers
Registration and modification of these accounts is done through the Conference Scheduler Only records taken in the corresponding conference room.

Record Viewer All records.

Account Type	Records Available to the Account	Available for Edit?	Available to View?
System Record Administrator	All records. Only one Administrator account is allowed.
Ad hoc Room Record Manager	All records made using the Ad hoc Login Tool. Only one Ad Hoc account is allowed.
Conference Room Record Manager Registration and modification on this account is done through the Conference Scheduler	Only records taken in the corresponding conference room.
Conference Room Record Viewers Registration and modification of these accounts is done through the Conference Scheduler	Only records taken in the corresponding conference room.
Record Viewer	All records.

There is one per each assigned ID to Record System Administrator and Ad hoc Room Record Administrator.
Only the user or conference administrator is allowed to make modification on Record System Administrator and Ad hoc Room Record Administrator's ID or password.
Only the conference administrator is allowed to register a conference room record administrator.
Only the conference administrator is allowed to change conference room record administrator’s ID or password.
Only the conference administrator is allowed to register a conference room record viewer.
Only the conference administrator is allowed to change conference room record viewer's ID or password.
Only the conference administrator is allowed to register a record viewer.
Only the conference administrator is allowed to change record viewer's ID or password.

On the page

7-5-2 Login

(1) Open the following page within a Web browser.
http://'FQDN of the server'/recmgr/reclogin.cgi. Login.

(2) Enter your User ID and Password and click SEND.

(3) This brings up a list of Folders and Records.

(4) The content of the list is determined by the type of Login ID.

On the page

7-5-3 Record List

After entering ID and password at login, a records list page is opened.
User clicks < Open all directory > to access to a list of recorded data.
To close the page, click < Close all directory >.
Accessible records vary depends on the authorization levels the user has.

7-5-4 Edit Record Infomation

(1) Click on the name of a folder or sub-folder where the record is located.

(2) The content of the folder or sub-folder appears in a table.

(3) You may make changes in any of the following categories.

TITLE The Title of the record

Password Password required to access the record

Indices The reference points during replay.

Additional Indices Any additional reference points specified by time for the recording session.

(4) To move a record to another folder or sub-folder, check Move Record and choose the destination folder from the dropdown menu.

(5) Indices are registered as the following: Opening the document sharing window, loading a new URL, sharing a file, changing pages in a power point file, sharing and starting an application sharing session. The indices shown in the playback control are reference points to jump to. You can change the title of the indices, hide, show, or delete them. Deleting an index is permanent (i.e. you will be unable to re-create it).

(6) You may refer to an index by action, or elapsed time from the start of the meeting.

(7) After making any modifications, click Send to apply the changes, and confirm the changes that were made.

(8) Check the new information and click OK to confirm.

(9) A final confirmation page lets you return to the Record List

On the page

7-5-5 Reproduction

(1) Choose a folder in the Record List.

(2) The list of the records appears.

(3) Click on the title of a record that you wish to replay. Have a password ready if needed.

(4) Replay starts.

(5) Click on Chat to show text chat messages.

(6) You can change the video size and frame rate, network speed, etc. from the Settings menu.

(7) To adjust volume level, click on Audio.

On the page

Video compression	Explanation	type of video CODEC
Automatic setting	The codec that can be used is automatically set.
Microsoft MPEG-4 V2 (compressibility valuing)	The compressibility is valued.	Microsoft MPEG-4 Video Codec V3
Cinepak (interchangeability valuing)	Interchangeability is valued.	iccvid.dll
IndeoR 5.10 (image quality valuing)	The size of the file is valued.	IndeoR video 5.10
Microsoft Video 1 (speed valuing)	The processing speed is valued.	msvidc32.dll
No compression	It doesn't compress it. The image quality is not deteriorated. (Please note that the size of the file grows very much. )

TITLE	The Title of the record
Password	Password required to access the record
Indices	The reference points during replay.
Additional Indices	Any additional reference points specified by time for the recording session.

(1) Conference is scheduled

(2) How to authorize a user of Adhoc meeting room to record at meeting.

(1) AVI conversion for a recorded conference.

(2) The input and output files are designated for AVI conversion to begins.

(3) End of AVI conversion

(1) Open the following page within a Web browser. http://'FQDN of the server'/recmgr/reclogin.cgi. Login.

(2) Enter your User ID and Password and click SEND.

(3) This brings up a list of Folders and Records.

(4) The content of the list is determined by the type of Login ID.

(1) Example list for System Record Administrator>

(2) Example list for Ad hoc Room Record Manager

(3) Example list for Conference Room Record Manager

(4) Example list for Conference Room Record Viewer

(5) Example list for Record Viewer

(1) Click on the name of a folder or sub-folder where the record is located.

(2) The content of the folder or sub-folder appears in a table.

(3) You may make changes in any of the following categories.

(4) To move a record to another folder or sub-folder, check Move Record and choose the destination folder from the dropdown menu.

(6) You may refer to an index by action, or elapsed time from the start of the meeting.

(7) After making any modifications, click Send to apply the changes, and confirm the changes that were made.

(8) Check the new information and click OK to confirm.

(9) A final confirmation page lets you return to the Record List

(1) Choose a folder in the Record List.

(2) The list of the records appears.

(3) Click on the title of a record that you wish to replay. Have a password ready if needed.

(4) Replay starts.

(5) Click on Chat to show text chat messages.

(6) You can change the video size and frame rate, network speed, etc. from the Settings menu.

(7) To adjust volume level, click on Audio.

(1) Open the following page within a Web browser.
http://'FQDN of the server'/recmgr/reclogin.cgi. Login.