3. Communication at the meeting

3-1 Screen explanation

After logging in, the screen is displayed as shown in the figure below.

Below are functions of the screen.

	Meeting Title	A meeting title is displayed.
	Logout	User exits from meeting room. For details, please refer to 2-3-4 Logout.
	Participants' images	All meeting participants' images are displayed. When a user talks, a volume indicator bar under his image is displayed.
	Chat	Tap this will open a chat window. This chat function allows a user to send text message to all participants during the conference. Its screen varies on iPad or iPhone.
	Mute (Speaker)	Tap this to mute Speakers.
	Mute (Microphone)	Tap this to mute Microphone. (Valid only when the speaking mode is on, or audio switch is turned on.)
	Video	Tap this to pause a camera or resume stream video feed from a pause, take a picture, or choose from photo library.
	Operation of shared documents	Change layout of shared documents, view multiple shared documents, or close a document.
	Various sharings	User can start to share files, photos or web sites.
	Enable / Disable a toolbar	Enable /Disable Settings Bar at the bottom of a page.
	Menu	To open menus of Network, Video, Voice, Participants' Information and Others.

Icons to are collectively called the “toolbar” for this application.

By tapping your own thumbnail, a group of functions will be listed at upper right corner.

	Double size	Will be displayed when the mouse is placed on or over the image.
	Minimize	Minimize the picture size of specified participants.
	Hide this user	Only the selected participant is displayed on screen.
	Raise hand / Put down hand	Click the hand image in the upper left corner of the image to raise your hand or be acknowledged in a meeting. Please refer to Chapters 3-6 for details.
	Information	Displays the users connection status.

3-2 Chat

Tap < Chat > in the toolbar.
The chat allows a user to send text messages to all participants during the conference.

When a text message is received, icon color is changed and a bubble text is displayed.

Chat screen varies on iPad or iPhone.

3-3 Volume control

Adjust the speaker volume by volume keys on the phone.
After pressing "Menu ", you can adjust the volume from both speaker boost and microphone boost.

3-4 Video

Tap < Video > in the toolbar to change video settings.

3-4-1 Pause / Video ON

It allows a user to switch back and forth from pausing a camera or resuming stream video feed from a pause.
Tap < Video Pause ON >, video is turned off and your camera is paused. Only a static image is displayed.

Pause (show static image)	Video ON (show stream video)

3-4-2 Switch Cameras

To switch cameras between in and out cameras.

Switch to in camera	Switch to out camera

3-4-3 Still Image

Allow user to choose an image from < Take Photo > or < Photo Library >.

• Take Photo
  Start camera and take a photo to use.
• Photo Library
  Allow user to choose image from photo library.

From iOS6, user needs to go to < Settings > -> < Privacy > -> < Photos >, turn ON MeetingPlaza Mobile SI before use.

3-5 Various Sharings

There are three kinds of sharings are enabled at iPad, iPhone.

(*) User is not allowed to start sharing feature from the iPad/iPhone device, but may view app shared by PC participants.

3-5-1 Virtual file sharing

Virtual file sharing (VPI sharing) is the feature to allow all users to share on the memory without generating files on each user's end. Please convert a file to a Virtual Printer Image (VPI) file under Windows PC.
VPI is a unique way of sharing files on MeetingPlaza.

To share a VPI on iPad/iPhone, please upload the file prior to the sharing.

Only authorized special user may share a file that has been uploaded in advance.

Button in the window	What they do
[Change Layout]	Change to show document only *It displays while both document and video are turned on.
[Change Layout]	Change to show document and video *It displays when documentonly is turned on.
[Rotate]	Rotate 90 degrees clockwise
[Go Back]	Show previous page
[Forward]	Show Next page
[Draw]	Switch to drawing
[Page number]	Show the current page Click to display the page list,Specify the page number and switch to that page.

To share drawing under Windows OS, please use the feature of drawing (Palette icon) .

• During sharing mode, layout changes, page changes and drawing are in sync. (Status bar: gray)
• During private mode, user is free to make changes while its screen is not synchronized with other participants'. (Status bar: Green)

Screen during sharing mode	Screen during private mode

On the page

3-5-2 File Sharing

Shared files include Microsoft Office files as Word, Powerpoint, PDF file, txt file and image file.
There are two ways to start sharing at iPad, iPhone.

• Transfer files from device to device by using iTunes
• Meeting organizer logs into meeting administration system to upload a file before meeting starts

Tap File Sharing.

< Choose file for Sharing > is diplayed.

Choose a file, tap < OK >.

A shared file page is opened.

File sharing is a feature to distribute files to participants.
The feature of switching between pages is not synced with the rest of meeting participants.

3-5-3 Photo Sharing

This application allows a user to import (and draw or add text) pictures taken at iPad or iPhone as a static image.

Tap Photo Sharing.

User may change the picture size or pinch zoom at Preview.
After taking pictures, tap in the bottom right hand corner.

Draw or add text	In the preview screen, as red highlighted shown below, user may draw or add text to the picture.
Pinch in/Pinch out	A user may pinch with two fingers (multi-touch) to zoom out (pinch out) or zoom in (pinch in) and crop or scale the picture.

Tap < OK > to open a shared page.

3-5-4 Web Sharing

Start Web Page Sharing.

Tap Web Sharing.

Enter URL.

A shared web page is opened.

Web sharing is shared with all meeting participants from page to page.
Allow user to draw on a shared page.

3-5-5 Application sharing

If one participant implements application sharing from a PC, the shared screen will be displayed on the display part of the screen of other participants.

The user who is participating in the conference by MeetingPlaza Mobile SI can see Application sharing of PC participants, but he can not start Application sharing from MeetingPlaza Mobile SI.

Below are the operations that you can do during application sharing.

Pinch in/Pinch out	By enlarging (pinch out), or reducing (pinch in) by multi touch (2 fingers), you can scale the application sharing screen.
Drag operation	By touching the screen and dragging it, you can change the display position

3-5-6 Operation of shared documents

Embedded in all shared features, toolbar document operation is enabled.

By tapping it, user can change layout of a shared document, view shared documents, or close a shared document.

3-6 Raise hand / Put down hand

Tap your own thumbnail and click the Raise Hand icon, user will see a Raise Hand icon show at the upper left corner of the video.

To put down your hands, tap your thumbnail again and click on Raise Hand icon.

Raise Hand icon is only shown on your thumbnail, tap other users' thumbnail, the icon won't be shown.

At MeetingPlaza, even superuser cannot put down users' hands that are "raised up" in one click.

3-7 Menu

Tap the Configuration icon in the upper left hand corner to display the Menu.

For details, please refer to Section 4 A summary of Menu..

Displaies vary under iPad or iPhone.

3-8 Application running in the background

During the conference, click Home button will bring the user back to the home screen with MeetingPlaza Mobile SI running in the background.
While MeetingPlaza Mobile SI running in the background, the status bar on top displays in red.
In this case, the conference continues as audio-only while the video is disabled.

To return to MP Mobile SI screen, tap < MPMobileSI > icon or tap the status bar to close the application.